20.04.080 Application—Data to be submitted.
The owner or his authorized agent shall submit all of the information listed below with each application for design review approval in order to be placed on an agenda for Planning Commission consideration, unless the Director of Planning and Building determines that a particular item is not necessary for a particular application. Sufficient details, and information, and number of plan set copies shall be provided so that a thorough design review determination can be made by the Planning Commission, using the criteria established by this Chapter. Documents shall be in a consistent format. Data shall be submitted in such a manner as will facilitate clarity of interpretation and presentation. Additional information may be requested by the Planning Commission after the Director of Planning and Building has determined that the application is complete and it has been provided to the Planning Commission for review and consideration.
A. Application forms and fees: Design review, variance, exception, revocable license, demolition, and/or other permit application forms as required by the Director of Planning and Building, signed by the property owner;
B. Environmental information form or claim of categorical exemption and site photographs;
C. Site plan: One-eighth inch scale, or approximate equivalent engineering scale.
1. Show and clearly indicate all property lines, setback lines, rights-of-way and easements, including the edge of the street pavement on both sides of the street along the frontage, as well as the high-water line for properties along Belvedere Lagoon, Belvedere Cove, or San Francisco Bay, when applicable;
2. Show outlines of proposed structures and existing structures, including story pole locations for new structures, where deemed necessary by Subsection 20.04.080(J) of this Title or by the Director of Planning and Building or Planning Commission;
3. Show distances from existing and proposed structures to property lines, and dimensions of the parcel,
4. Show driveways, off-street parking spaces, pedestrian walks, decks and docks, when applicable;
5. Indicate approximate location of structures on each adjacent property, and where possible, the elevations of floor levels;
6. Show existing and proposed contours in areas where they in any way affect the placement of structures. Contour lines should be extended to include adjacent structures, where they are affected by the proposal;
7. Provide a detailed computation table, indicating the square footage of the property and the square footage of the lot coverage of all existing/proposed buildings, including garages and all other covered structures, but excluding roof overhangs. Indicate the existing and proposed values for lot coverage and total floor area;
D. Floor plans: At one-eighth inch or one-quarter inch scale, show floor plans of all floor levels, including any unfinished space, and indicate the gross floor area of each floor as defined by Section 19.08.203 of Title 19:
E. Elevations: One-eighth inch or one-quarter inch scale.
1. Show all existing and proposed exterior building elevations (existing and proposed may be combined in one elevation only if new construction is clearly indicated and if the drawing remains clear and uncomplicated as to the intent and character of the changes),
2. Indicate the design details of fences, exterior lighting fixtures, retaining walls, trellises/arbors, and other site furnishings, when applicable (if the final design has not yet been determined, further approval shall be obtained prior to issuance of a building permit),
3. Indicate the height of structures above existing natural grade, and indicate all floor level elevations,
4. Indicate materials and colors of existing and proposed structures, submitting samples if different from existing structures;
F. Roof plan: Indicate existing and proposed roof plan at one-eighth inch or one-quarter inch scale (may be indicated on the site plan if roof overhangs are clearly shown);
G. Site Cross-Section: At one-eighth inch or one-quarter inch scale, show a cross-section of the site through the structure, indicating the slope of the property and the extent of proposed cut and fill;
H. Boundary survey: A survey showing necessary elements of a site, as determined by the Director of Planning and Building or Planning Commission, may be required by the Director of Planning and Building or Planning Commission for an application for design review accompanied by an application for a variance, an application for construction within a public right-of-way or easement, an application for floor area exception, an application for improvements on a property boundary, including but not limited to a fence, or if the Director of Planning and Building is unable to determine compliance with setback or other Zoning Ordinance requirements;
I. Preliminary landscape plan: Show all existing trees (with diameter measured at 4.5 feet above grade on the uphill side of the tree and species noted) and indicate any trees which are to be removed. Indicate size and species of proposed plant materials (including common name.) Indicate all new and existing impermeable surfaces. Submittal of a final, binding, landscape plan shall be required for approval by Planning staff and the Planning Commission Chairman prior to issuance of a building permit;
J. Story poles: Preliminary story poles sufficient to indicate the height and shape of the proposed structure or additions shall be placed on the site at least twenty days prior to the first meeting date, final story poles shall be placed on the site at least ten days prior to the first meeting date, and all story poles shall be removed no later than ten days following the final City action on the project application. Story poles shall be connected at their tops with colored tapes or ribbons to clearly indicate ridges, eaves and other major elements of the building profile. Story poles shall be required for all applications for second story additions and all new buildings or major additions. Story poles may be required for hearings before the City Council as well. Story poles are intended to indicate to all interested parties the sense of mass of the project, as well as potential view blockages from adjacent properties and streets. It is the intent that story poles reasonably indicate building corners, setbacks or other physical aspects of the application. An elevation survey prepared by a licensed surveyor may be required by the Director of Planning and Building or Planning Commission to certify the accuracy of the heights and locations of the story poles;
K. Perspective drawings, renderings and a scale model of the proposal, including scale models of all or parts of adjacent residences, prepared at one-eighth inch scale, are required for all proposed new residences. Information such as additional site photographs, perspective drawings, renderings, shadow studies, and building or site models may be required by the Director of Planning and Building or the Planning Commission for any project as needed to fully and clearly understand the project.
L. Electronic copies of oversized documents: Whenever plans or other documents larger than 8.5” by 14” are submitted for design review approval, an electronic version on CD must be submitted at the same time. One electronic copy must be included whether as part of an initial filing or when changes are subsequently submitted as part of the approval process. The preferred format for electronic submissions is Design Web Format—DWF (.dwf); however, for maps and documents which were not created in AutoCAD, the submission may be made in Adobe Portable Document Format—PDF (.pdf). No format other than DWF and PDF will be accepted. The electronic copy shall comply with the following standards:
1. Design Web Format—DWF (.dwf). All pages of the map shall be included in one DWF document, and the total file size of the DWF file shall not exceed 2mb per page (e.g. a ten-page drawing must be equal to or less than 20mb).
2. Adobe Portable Document Format—PDF (.pdf). The original page size shall be no larger than 24" x 36". Resolution shall be 200 to 600. All pages shall be included in one PDF document. The total size of the PDF file shall not exceed 2mb per page (e.g., a ten-page drawing must be equal to or less than 20mb).
M. A current title report or preliminary title report is required for all applications.
N. A preliminary door and window schedule, keyed to project floor plans, is required for all applications involving new doors and windows. (Ord. 2016-5 § 3, 2016; Ord. 2013-2 § 24, 2013; Ord. 2008-4 § 9, 2008; Ord. 2004-6 § 7, 2004; Ord. 94-2 § 1, 1994; Ord. 90-5 § 2, 1990; Ord. 86-6 § 5, 1986; Ord. 80-1 § 46, 1980; Ord. 77-28 §§ 1, 2, 1977; Ord. 75-1 § 6, 1975; Ord. 181 NS § 1, 1972; prior code § 25-10.)